Jeffersonville: (RFQ) Environmental Consultant Services for Environmental Site Assessment and Related Activities.Proposals from qualified environmental engineering/consulting firms to assist the city with implementation of the grant funded environmental assessments.The City of Jeffersonville reserves the right to waive any information or minor defects in the RFQ or the RFQresponses / procedure, or reject any and all responses, or accept any submittal that is most responsive andresponsible as exclusively determined by the city. Any response may be withdrawn by the respondent prior to thescheduled time for the opening of the response or authorized postponement thereof. No respondent may withdrawa submittal within 60 days after the actual date of opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may beextended by mutual agreement between the city and the respondent. Proof of acceptable insurance in accordance with the requirements outlined in this RFQ shall accompany theresponse. No bid bond, payment bond or performance bond is required for this contract. Submission of a signedsubmittal by the respondent constitutes acknowledgement of and acceptance of all documents and terms andconditions of this RFQ and the EPA Cooperative Agreement.Project Overview The city has been awarded $300,000 in grant funding from the USEPA for assessment of sites affected by hazardous materials and petroleum in Jeffersonville, Indiana. Budgeted funds allocated as "contractual" will be theresponsibility of the respondent. The city will use grant funds to complete the following tasks:Task 1: Program ManagementThe City of Jeffersonville, the EPA, and the selected environmental consultant will frequently correspondregarding project progress and activities. The selected environmental consultant will work with the city to developoutreach materials to be used as a tool to educate stakeholders on the benefits of the grant and how it can beused as a tool to increase development and economic growth. Task 2: Brownfields Inventory & PrioritizationThe city will use the funds allocated in this task to develop the City's Brownfield Inventory. Sites will beprioritized and screened against Site Eligibility and Property Ownership Eligibility Criteria as well as redevelopmentpotential and availability of leveraged funding among others, with public input. Eligibility determinations will be prepared and submitted to the EPA (hazardous substance sites). IDEM(petroleum sites) will be provided with sufficient information for the State Agency to generate a petroleum-determinationletter, prior to the performance of Phase I ESAs. All Task 2 funds are allocated as contractual and will becompleted by the selected environmental consultant.Task 3: Phase I Environmental Site Assessments (ESAs)The city will contract Phase I Environmental Site Assessment (ESA) activities on key sites throughout the city.All Phase I ESAs will be compliant with All Appropriate Inquiry (AAI) and ASTM E-1527-13. An estimated 6-8Phase I ESAs on hazardous substance impacted sites and 6-8 Phase I ESAs on petroleum impacted sites.Task 4: Phase II ESAs The city will contract for an approved Quality Assurance Project Plan (QAPP) as well as work plans, field activities and reports that will be reviewed by the EPA Project Manager and the Indiana Brownfields Programand/or other IDEM personnel consistent with the IDEM Remediation Closure Guide (RCG), as appropriate. PhaseII Assessment activities are likely to include soil and groundwater sampling, and may include magnetic and othergeophysical surveys, trenching to confirm anomalies, and asbestos sampling. All sampling activities and fieldworkperformed during the Phase II Assessments will be performed in accordance with Indiana Department of Environmental Management (IDEM) guidelines and as directed by the Indiana Brownfields Program, IDEM, and/or the EPA. All of the appropriate programmatic documentation including the Quality Assurance Project Plan (QAPP)and EPA approved eligibility determinations and Sampling and Analysis Plans (SAPs) will be submitted to andapproved by the EPA Project Manager prior to the performance of Phase II Assessment activities. An estimated3-5 Phase II ESAs on hazardous substance impacted sites and 3-5 Phase II ESAs on petroleum impacted siteswill be completed. Task 5: Clean-up Planning & Health Monitoring: The city will contract with an environmental consultant to complete site-specific clean-up plans/documents such as the following: Analysis of Brownfield Cleanup Alternatives, Remedial Action Plans, site closure letter requests (Site Status Letters, No Further Action Letters, etc.), Comfort Letters, and clean-up funding development. Task 6: Community Outreach & Involvement: Involvement of key stakeholders and the general public is integral for a successful brownfield redevelopment program. Jeffersonville will use funds allocated in this task to take public input on plans and progress of investigation and cleanup activities, and to market sites for future development. The associated costs will fund coordinating and conducting community outreach programs and meetings as well as the costs to prepare, print and mail project and site information and marketing documents. The city will hold 4-6public meetings throughout the grant period to update the community on the brownfield assessment progress andto seek public input and involvement. A detailed budget for the work to be performed for the grant follows. Respondent will be responsible for the work budgeted as "contractual".BUDGET TABLEHAZARDOUS SUBSTANCESBUDGET TASK 1: TASK 2: TASK 3: TASK 4 TASK 5 TASK 6 BUDGETCategories Program Brownfield Phase I Phase II Clean-Up Community Category(programmatic Management Inventory & ESAs ESAs Planning Outreach & Totalcosts only) & Training Prioritization Involvement___________Travel $1,000 $1000Supplies $150 $150 $ 300Contractual* $2,000 $2,000. $21,000 $104,700 $15,000 $4,000 $148,700Subtotal (Haz) $3,150 $2,000. $21,000 $104,700 $15,000 $4,150 $150,000.PETROLEUM PRODUCTSBUDGET TASK 1: TASK 2: TASK 3: TASK 4 TASK 5 TASK 6 BUDGETCategories Program Brownfield Phase I Phase II Clean-Up Community Category(programmatic Management Inventory & ESAs ESAs Planning Outreach & Totalcosts only) & Training Prioritization Involvement___________Travel $1,000 $1000Supplies $150 $150 $ 300Contractual* $2,000 $2,000. $21,000 $104,700 $15,000 $4,000 $148,700Subtotal (Pet) $3,150 $2,000. $21,000 $104,700 $15,000 $4,150 $150,000.TOTALBUDGET $6,300 $4,000 $42,000 $209,400 $30,000 $8,300 $300,000Submission RequirementsQualifying firms with a strong background in environmental assessments and brownfield redevelopmentactivities should submit one (1) copy of their proposal package plus one electronic copy (on CD or flash drive),containing the information outlined below. Proposals are not limited in length and shall be enclosed in one or moresealed envelopes, labeled "Environmental Services for the City of Jeffersonville, EPA Assessment Grant". Allproposals shall be addressed and SUBMIT TO: City of Jeffersonville c/o Delynn Rutherford City Hall500 Quartermaster Court Suite 257 Jeffersonville, IN 47130The City of Jeffersonville will not be held responsible for the mishandled, late, or lost qualification packages.Email and Facsimile qualifications will NOT be considered unless otherwise authorized. Questions related to this RFQ should be directed to at All " Respondent shall certify that to the best of its knowledge, all information provided in the response is accurateand complete. Any misrepresentation by a respondent may result in disqualification.Submission ContentPlease submit the following information with your proposal package:1. Name, address, primary contact person, and a brief description of the firm.2. Description of the proposed project including detailed Scope of Work and description of how the allotted grantfunds will be fully utilized.3. Experience and demonstrated success working with the City of Jeffersonville to obtain external fundingsources for brownfield investigation / remediation such as EPA grants. If no experience with the city, pleaseindicate experience and demonstrated success assisting other Indiana communities.4. Experience and demonstrated success in working with the City of Jeffersonville on long term brownfieldredevelopment including planning, investigations, and remediation. If no experience with the city, please indicateexperience with other Indiana communities.5. Proposed staff for the work, including designation of Project Manager. Attach resumes of key staff. Limit tono more than 5 staff.6. The names of at least three Indiana local governmental units for whom your firm has provided similar serviceswithin the past five years.7. Current fee schedule for your firm. Specify key personnel for fee schedule unit rates.8. Proof of current insurance meeting the requirements outlined below.Insurance RequirementsContractor shall maintain and provide current proof of the following insurance:A. Worker's compensation and Disability: Statutory requirements;B. Employer's Liability - $500,000 each accidentC. Commercial General Liability - General Aggregate - $1,000,000D. Comprehensive Automobile - $1,000,000E. Excess/Umbrella Liability - $1,000,000F. Errors and Omissions Professional Liability - $1,000,000G. Contractor's Pollution Liability insurance - $2,000,000Terms and Conditions1. The city shall not discriminate with respect to the hire, tenure, terms, conditions or privileges of employment orany other matter directly or indirectly related to employment, because of race, color, religion, sex, disability,national origin or ancestry.2. Interviews with some consultants may be scheduled. The city reserves the right to select or not select, in itssole discretion, based on its assessment of each firm's strengths and qualifications and the objective of bestmeeting the needs of the EPA Grant project and the city's redevelopment goals.3. By submitting a response to the RFQ, each Respondent waives all rights to protest, or seek remedieswhatsoever regarding any aspect of this RFQ, the selection of a Respondent or Respondents with whom tonegotiate, the rejection of any or all offers to negotiate, or a decision to terminate negotiations.4. The Respondent shall keep the city free and harmless from the payment of any and all damages, costs,expenses, royalties, patent fees, attorney's fees, or any sum of money whatsoever, by reason of any actions,claims, demands or proceedings, arising out of any infringement or alleged infringement, or use of any patenteddevice, article, system or arrangement that may be used by the Contractor in the execution of his work. TheRespondent will be required to indemnity and save harmless the city from all claims or actions of any kind ordescription brought against the city for or on account of any injuries or damages received or sustained by anypersons or any neglect in guarding the same or in any improper materials used, or by or on account of any act ofcommission or omission of the Contractor or his agents or employees.5. The city will not assume any responsibility or liability for any expenses incurred by a Respondent, or prospectiveRespondent, in connection with the preparation or delivery of a response, requested interview or any action related to the process of completing and submitting a response to this RFQ.