Harney County: (RFQ) Brownfields Consulting Services No.: FY2019-FY2024. I. Introduction Harney County invites interested parties to submit statements of qualification and experience to provide environmental and engineering consulting services in relation to brownfields consulting services. More specifically, Harney County is seeking to retain a firm or team with documented experience providing: • EPA Brownfield grant programmatic assistance • Phase I & II Environmental Site Assessments (ESAs) • Cleanup, planning and remediation design • Community engagement support • Grant writing for federal, state, and private grant programs • Other services related to EPA Assessment, Cleanup, Multipurpose and Brownfield Revolving Loan Fund (RLF) Grants The resulting contract will be for a duration of five years. Harney County may amend or extend this contract beyond the initial five years to accommodate the terms and conditions of any future EPA grants awarded to the agency. The objectives of Harney County and this RFQ are to as follows: • The selected consultant will identify and pursue future brownfields funding and resources • Will develop a successful brownfields initiative by assisting Harney County with development, implementation, and management of project and grant program • Encourage community engagement/involvement in the Brownfield redevelopment process • Identification of and collaboration with prospective developers who will be interested in redeveloping catalytic brownfield properties for housing, industrial, educational, recreation, and commercial purposes • Leverage state brownfield program benefits. Statements of Qualifications are due no later than 5:00 PM PST, on October 8, 2018. SUBMIT TO: They may be hand delivered to Judge Pete Runnels, 450 North Buena Vista, Burns, OR 97720 or sent by the US Mail, Federal Express, or another private delivery service. II. Scope of Work All anticipated and future work performed by the selected firm with be in compliance with EPA grant Terms and Conditions. The consultant will be expected to perform the following tasks on an as-needed basis: 1. Grant Application Preparation: The consultant will be asked to take the lead in the preparation and submission of follow-on federal, state and private grant programs as directed by Harney County for the purpose of furthering brownfields project goals with input and review by the agency. Included in this task is the collection of data required in the grant application(s), meeting with existing community groups and assisting in the identification of potential properties or areas to be included in application(s). 2. Property Identification and Inventory: The consultant will be asked to work with Harney County to identify, develop and refine a catalog of potential Brownfield properties. Included in this work will be the development and implementation of a set of criteria to prioritize the identified properties for evaluation 3. Programmatic Grant Assistance: The consultant will, upon award of an EPA grant opportunity and with the assistance and guidance of Harney County, provide grant management/reporting as required by the EPA Cooperative Agreement for the project. 4. Site Characterization and Assessment Activities: As part of the work, the consultant will be asked to conduct Phase I Environmental Site Assessments (ESA) and Phase II ESAs. Included in this task is development of the following plans: • Generic Quality Assurance Project Plan (QAPP); • Site specific Quality Assurance Project Plans (SS-QAPPs); • Health and Safety Plans (HASP); and • Site investigation reports. Documents are required to follow applicable state and industry standards including ASTM and All Appropriate Inquiry (AAI) standards for property transactional work. 5. Community Involvement Assistance: The consultant will be asked to support Harney County in public involvement and community outreach activities to ensure that the community concerns are considered and addressed in the assessment planning and execution process of the projects. The following activities may be included. • Develop a community engagement plan that details a strategy for involving the community in Brownfield activities. • Facilitate public meetings to solicit community interest and provide educational information • Facilitate a Brownfield working group that will be tasked with reviewing and recommending sites to be assessed • Develop and implement effective methods of communicating information regarding the brownfield program to the public (website, information sheets, mailings, etc.) • Consult with prospective private landowners and developers to encourage participation in the program. 6. Cleanup and Development Planning: The consultant will be asked to complete site-specific cleanup and redevelopment planning documents, including Analysis of Brownfield Cleanup Alternatives (ABCA), site remediation work plans, conceptual redevelopment site plans, etc. In addition, the Consultant may be asked to conduct community visioning sessions, charrettes, and/or workshops to solicit input and generate redevelopment options regarding the redevelopment of specific properties. The Consultant may also assist in the negotiation of brownfield agreements with the state regulatory agency. 7. Cleanup and Remediation Activities: The consultant will be asked to complete cleanup and remediation of selected Brownfield properties in accordance with the State Brownfield Program, other agency requirements, and/or EPA requirements. Activities may include the preparation of a cleanup QAPP and HASP, securing approvals and permits, completing confirmation sampling activities, developing bid documentation, coordinating and overseeing site remediation activities, and/or completing the site remediation activities. 8. Other Brownfield Related Duties: Other duties may be required for a successful program but have not been anticipated in this call for services. III. Response Format/Evaluation Criteria One (1) original and three (3) copies of the statements of qualifications and experience shall be submitted in addition to one electronic copy on a CD or flash drive. The submittal shall include a cover letter, not to exceed two pages and not considered part of the narrative. The proposal narrative shall be no longer than 25 pages and shall include the information outlined below. To ensure fair and equitable evaluation, proposals must be organized into the following separate sections. 1.0 Experience and Capacity The response shall include a summary of the following: • History of the firm's experience providing EPA and privately funded Brownfield services as described herein; • Brownfield grant writing experience and success rate; • Brownfields grant programmatic experience/capacity; • Description of the firm's organizational structure and the names and experience of key individuals who will be involved in the successful execution of the grant funded project. The response shall include an organization chart; • Documented experience working with EPA Brownfield Project Officers and State regulatory agencies; • Disclosure of any potential conflicts of interest; • Documentation of insurance. 2.0 References The response shall include at least three (3) references for similar services that have been provided by your firm and the dates of service. Please include the reference name, company, email address, and phone number. Also include a description of the services provided. 3.0 Proposed Methodology A description of how the firm will complete the scope of work described herein. Include a description of the relevant services provided by your firm. Finally, include a concise statement of why your firm should be selected by Harney County. 4.0 Fee Schedule The response shall include an hourly fee rate schedule, and will specify a proposed mark-up for subcontractors. Any budgetary assumptions must be stated in the submission. Fee schedule response shall be sealed in a separate envelope and noted as "Fee Schedule" on the outside of the envelope. IV. Selection Criteria The responding firms will be evaluated on the following criteria. • Experience and ability to complete the work (25%); • Demonstrated Brownfields experience including successful grant writing and administration along with a demonstrated ability to work with EPA and State Agencies (25%); • Approach and understanding of the scope of work (15%); • Proven track record of community engagement (10%); • Environmental assessment experience (10%); • Quality of performance on similar projects (10%); • Fee Schedule (5%). Oral presentations to Harney County may be requested. The request for an oral presentation shall in no way constitute acceptance or imply that an agreement is pending. Harney County reserves the right to award this opportunity based on the initial RFQ response without oral presentations. Harney County will only select one firm under this request for qualifications. Harney County reserves the right to reject any and all responses and to make an award that is in its best interest. Firms not selected will be notified in writing by the agency.